Recording Income & Expenditure

All income received and expenditure incurred should be recorded in your WI account book as soon as possible.

You can use:

• the NFWI electronic Account Book spreadsheet (recommended)
• the NFWI paper Account Book
• your own accounting system, provided it records all the information required by the NFWI

NFWI provides guidance on completing the Account Book. You can view the online guidance here or download a copy here.

The protected version of the NFWI Account Book spreadsheet can be downloaded here

The unprotected version of the NFWI Account Book spreadsheet can be downloaded here

Keeping Supporting Records

Many Treasurers find it helpful to keep a separate supporting or working spreadsheet to record the detail behind the figures entered into the Account Book. This provides a quick overview of income and expenditure without having to search through the main accounts.

For example, you might keep separate worksheets for:

• members' subscriptions
• event income
• meeting receipts (such as raffle, refreshments, trading stall and books)
• meeting costs (hall hire, speakers and refreshments)
• fundraising activities
• any other significant income or expenditure

Maintaining these supporting records can make it much easier to reconcile your accounts, answer queries and prepare your end-of-year accounts.

An example working spreadsheet is available here.